RFQ Checklist (Get Accurate Quotes Fast)
Use this checklist to send complete RFQs and reduce back-and-forth.
RFQ Checklist (Industrial & Energy)
Why this matters
Buyers get faster, more accurate quotations—and fewer shipment issues—when RFQs include clear specs, acceptance criteria, and destination/Incoterms. Use this guide as a reusable checklist for every purchase.
Checklist
Item description + spec/rating/material
Quantity and units
Destination country/city/port
Incoterms (EXW / FOB / CIF / other)
Target delivery date
Required documents / inspection level
Approved brands / standards (if any)
Acceptance criteria for alternatives
Contact Us
Want help executing this checklist? Upload your RFQ and we’ll confirm a clean path to quote and shipment.
Practical tips
- Attach drawings/photos/nameplates for replacement
- State whether equivalents are acceptable
- Define must-have vs nice-to-have requirement
- Request consolidated shipment if needed
FAQ
Incomplete RFQs lead to different assumptions. A complete checklist makes offers comparable.
Yes—if you share acceptance criteria. It can reduce lead time and cost.
Yes—destination and Incoterms affect packing and delivery planning.