Export Documentation Checklist
Use this checklist to reduce customs delays and receiving issues.
Export Documentation Checklist
Why this matters
Buyers get faster, more accurate quotations—and fewer shipment issues—when RFQs include clear specs, acceptance criteria, and destination/Incoterms. Use this guide as a reusable checklist for every purchase.
Documents Checklist
Commercial Invoice
Packing List
Shipping Marks / Labels
Product spec sheets (as applicable)
SDS / COA (chemicals, as applicable)
Inspection records (if requested)
Test reports / material records (if specified and feasible)
Contact Us
Want help executing this checklist? Upload your RFQ and we’ll confirm a clean path to quote and shipment.
Practical tips
- Confirm document requirements before PO
- Use consistent company names and addresses
- Request packing list format that matches receiving process
FAQ
Supporting documents depend on product category and feasibility; confirm upfront.
Yes—destination rules may require additional items.
Invoice + packing list + correct shipping marks are essential.